Understanding How Government Contracting Process Works in 5 Steps

government contracting process

The federal government contracting process consists of several phases and steps that interested contractors must follow. Take a gander our tenders page, and you’ll find a list of available contracting opportunities within various government departments.

There are lots of reasons why government contracts are a great idea. If you’re just starting out, or you’re interested in learning more about the government contracting process, then keep reading to find out what you’ll need to do to get your stuff together.

1. Do Your Research and Make a Plan

First things first, you’ll need to work out whether this business proposition is right for the government and you.

Find out which type of bid package the government has put together. Bid packages are usually one of the following:

  • RFQ – Request for Quotation
  • RFP – Request for Proposal
  • IFB – Invitation for Bid
  • RFI – Request for information

You’ll need to research the bid package, all the specific needs your selected government agency has, and whether your company has the skills required to fill those needs.

Complete the government contractor registration process with SAM, the System for Award Management. This will allow you to register your business as a potential government contractor, and update any details that may change during the process.

2. Build Your Bid

Once you’ve done your research and understand how you can fill the niche, you’ll need to put that information into a written document. Highlight your company’s strengths, and tailor your business plan to address the government’s needs.

You’ll need to be specific on costs, and make sure your forecasting is accurate. Remember that low prices don’t always win government contracts. Rather, show them you know what you’re talking about, and that you can deliver quality at a reasonable price.

3. Submit Your Bid

Once your document is ready, you’ll need to send it to the government agency in question. Depending on the bid package, you’ll need to find the right online portal through which to deliver your bid.

Along with a digital format of your bid, the agency may also require a hard copy, so be aware of that and make sure that yours boasts quality.

4. Prepare and Deliver Face-to-Face

Now that your bid is in, you’ll need to be on the ball. Your selected government agency may need more information on why your company is the right fit for them.

They may ask for a face-to-face meeting, where you can deliver an oral presentation and answer any questions they may have. This meet may be either via video conferencing or at a central location.

5. Be Prepared for a Contract Award

Always keep this in mind: If the government is happy with your bid and feels your company is the way to go, they’ll award you the contract! To that end, you’ll need to start preparing yourself in case that happens.

Professionalism, sticking to timeframes and delivering quality will show off your talents, and your first contract could be the start of a long-standing government contractor relationship.

Getting Ready for the Government Contracting Process

Pitching to the government may feel like the scariest episode of Shark Tank out there, but if you get your house in order, you’ll be just fine. Research the specific services the government agency needs, prepare and submit your bid, and always be ready for more questions.

Once your bid is in, you might need to provide more information. And if you’re awarded the contract, make sure you’re ready to go so you can hit the ground running and prove why you were the best choice.

If you’re wondering whether there’s a government contract out there for you, take a look at our tenders page for more information.

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