4 Tips for Writing a Killer Statement of Work

statement of work

The US government spent nearly $4 trillion in 2017.

The construction industry alone saw $1.231 billion worth of projects. There’s a lot of government money to go around. How do you ensure you get your share of that money and win the project you’re bidding on?

With a killer statement of work, that’s how.

Writing a great statement of work doesn’t take a professional writer. Using these four tips, you can make your bid stand out from the competition.

Keep reading to find out how you can improve your statement of work before you send that bid in.

1. Understand the Purpose of a Statement of Work

You’ll find statements of work in many industries. It’s a process related to project and contract management.

While not an official contract, a statement of work provides an overview of an agreement between two parties. Specifically, to the work performed. The two parties are the client, buyer, or government entity, and the vendor or contractor performing the work.

A statement of work includes the following:

  • Objectives of the project
  • The scope of work performed
  • Timelines for delivery of work
  • Tasks involved in the project
  • Payment details
  • Expected and agreed upon outcomes
  • Terms and conditions
  • Any necessary requirements from one or both parties

If written properly, a statement of work provides the basis for which you’ll prepare an RFP (Request for Proposal) or an MSA (Master Services Agreement).

2. Use Clear Language

You should only submit a statement of work after discussing terms and conditions. Make sure both parties understand the guidelines.

If both parties know what a “successful” project looks like, then a statement of work is appropriate. However, it should still use clear and concise language.

If both parties know what a successful project looks like, then a statement of work can be used. However, it should still use clear and concise language.

In terms of style, use an active voice. Write using nouns and verbs. Avoid any imprecise or vague language.

Leave nothing to interpretation. When it comes time to negotiate the contract, your clear statement of work will help avoid potential conflicts.

3. Define the Scope of Work

The scope of work is an important section in your statement of work. The statement of work as a whole will outline goals, guidelines, deliverables, timelines, and costs. It also discusses precisely how the vendor plans to achieve these goals.

When defining the scope of work, it’s helpful to define each of the specific tasks that will help you achieve your goals. To make them clear, separate them and explain what you will deliver and how.

In so doing, you’ll avoid scope creep. The result of poorly defined tasks, project creep is when a project changes in undefined ways. It can put both contractors and buyers at a disadvantage and cost time and money.

4. Check Your Work

Checking the document before you submit it sounds simple enough, but many people skip this important step. This leads to common spelling and grammar errors that hurt your credibility.

Beyond that, incorrect grammar and/or syntax may change the meaning of something outlined in your statement of work. This can lead to conflicts and disagreements down the line.

Are You Bidding on Government Projects?

If you’re looking to win contracts with the government, a statement of work is a necessary step. Knowing how to write a killer statement of work will set you apart from your competition.

All you have to know is why you’re writing it, how to be precise, and how you should define what you’re doing to do. And, of course, check your work.

For more tips on applying for government contracts, check out our blog.

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